Procurement Approval and Notification Form

The Procurement Approval and Notification Form is used by committee members and action group leaders for seeking Committee Executive approval for purchases >= $500 and for giving notice to the treasurer of impending invoices >=$100. A new form is required for each invoice.

Purpose of Form

Choose whether this form is an Approval Request or a Spend Notification. Tick both boxes if you wish the Approval Request to function also as Spend Notification.

Approval Requested

Spend Notification

Requestor's Name

First Name

Last Name

Requestor's Email

Organisation Source

Name of Action Group or Project

Business Case

Description of Goods and Services

List of Expenditure Items

Include item, vendor, amount, quote received or not

Expected Total Cost

$

Expected Invoice Date

MM

DD

YYYY

Appendix A - Q and A

Q1) - Who can use this Procurement Approval and Notification Form?

A1) - All Committee Members and Action Group Leaders only.

Q2) - When do I need to use this form to notify the treasurer of an impending invoice?

A2) - When the amount of the invoice is >= $100.

Q3) - When do I need to use this form to request approval from the Committee Executive for a purchase?

A3) - When the amount of the invoice is >= $500.

Q4) - Can I use this form to make an expense claim?

A4) - No, if you already incurred an (approved) expense and wish to be reimbursed then you need to fill in the Expense Claim Form available on the Portal.

Q5) - Whom can I ask questions regarding this form?

A5) - The Treasurer on treasurer@mrsg.org.au